Privacy Policy

1.0 OUR BELIEFS WHEN IT COMES TO USER PRIVACY AND DATA PROTECTION
· User privacy and data protection are human rights
· We have a duty of care to the people within our data
· Data is a liability, it should only be collected and processed when absolutely necessary
· We can’t stand spam.
· We may forward your information for legal purposes

2.0 RELEVANT LEGISLATION
Along with our business and internal computer systems, this website is designed to comply with the following national and international legislation with regards to data protection and user privacy:

· EU General Data Protection Regulation 2018 (GDPR)

This site’s compliance with the above legislation, all of which are stringent in nature, means that this site is likely compliant with the data protection and user privacy legislation set out by many other countries and territories as well. If you are unsure about whether this site is compliant with your own country of residences’ specific data protection and user privacy legislation you should contact our data protection officer (details of whom can be found in section 9.0) for clarification.

3.0 Personal information that this website collects and why we collect it.
This website collects and uses personal information for the following reasons:

3.1 Site visitation tracking
Like most websites, this site uses Statcounter to track user interaction. We use this data to determine the number of people using our site, to better understand how they find and use our web pages and to see their journey through the website.
Although Statcounter records data such as your geographical location, device, internet browser and operating system, none of this information personally identifies you to us. We consider Statcounter to be a third party data processor (see section 6.0 below).

Statcounter makes use of cookies, details of which can be found on Statcounter’s website.

Disabling cookies on your internet browser will stop Statcounter from tracking any part of your visit to pages within this website.

3.2 Website Contact Form,
Should you choose to submit a form on our website, such as our contact form, the data you’ve submitted, including your name, telephone number and email address where applicable will be collated into an email and sent to us over the Simple Mail Transfer Protocol (SMTP). In addition a record of your submission will be stored on our website’s database, which is only accessible by authorised members of the PRS/Ulfhedinn team. We only use this information to able to respond to queries

Emails sent and received by us use Simple Mail Transfer Protocol (SMTP), this service is provided to us by one of our third party processors Microsoft, on their Office 365 platform, for more information about Microsoft as a data processor see section 6.0.

4.0 How we store your personal information
As detailed in section 3.2, if you submit a form on the website, some personal information may be stored within PRS/Ulfhedinn contacts system but only if relevant. This is the only occasion where personal data will be stored on this website. This data will be stored using strong encryption and kept offline.

5.0 ABOUT THIS WEBSITE’S SERVER
This website is hosted by Godaddy, one of our third party data processors.
Full details of Godaddy’s hosting can be found on their website

6.0 OUR THIRD PARTY DATA PROCESSORS
We use a number of third parties to process personal data on our behalf. These third parties have been carefully chosen and all of them comply with the legislation set out in section 2.0.
Godaddy
Statcounter
Please see their relevant websites for their privacy policies

7.0 DATA BREACHES
We will report any unlawful data breach of this website’s database or the database(s) of any of our third party data processors to any and all relevant persons and authorities within 72 hours of the breach if it is apparent that personal data stored in an identifiable manner has been stolen.

8.0 DATA CONTROLLER
The data controller of this website is: PRS and Ulfhedinn Reenactment Societies
please email poolerenactment@gmail.com for any queries.

9.0 DATA MANAGER
Please email poolerenactment@gmail.com for any queries.

10.0 CHANGES TO OUR PRIVACY POLICY
This privacy policy may change from time to time inline with legislation or industry developments. We will not explicitly inform our clients or website users of these changes. Instead, we recommend that you check this page occasionally for any policy changes. Specific policy changes and updates are mentioned in the change log below.

10.1 Change log
· 22/05/2018 – Privacy policy instigated